It is important to be direct and not downplay the information.

Purpose: In this part of the memo, you should explain why you are writing the memo.

It is best to only provide information needed by the decision-maker, but make sure it convinces the recipient that a real problem exists.

Task: The task segment of your memo describes what you are doing to help address/solve the problem.

Only include what your recipient needs to know, but make sure it is clear. The complexity of the situation will determine how long the sentence/s or paragraph will be for the context.

Context: The context of your memo describes the event, circumstance, or background of the problem you are solving.

It is best to keep your introduction to be direct and brief. However, before you indulge the reader with the details and the context, you should first provide an overview.

Opening: The opening usually includes the purpose of the memo, the context and problem, and the specific assignment or task. However, it is best to keep the subject one sentence long, preferably 3-8 words.Ģ.

It should provide context as to what the content of the memo is all about simply put, it is the topic of the memo. Subject: The subject of your memo should be brief and direct.When writing the date on a memo it is important to spell it out in a day-month-year format. Date: The date of the memo should be the date when it was written/made.Write out your name, as the sender, along with your job title. From: Just like how it is important to indicate who the memo is addressed to, it is also important and extremely necessary to indicate who the memo came from.For example it would be appropriate to cc the manager’s secretary so that he/she can put it in the manager’s calendar. Cc: It is also important to include who are getting copies of the memo.In this case, you should write the name of the recipient along with his/her job title. A memo is usually addressed to the immediate head of a department/division/team and it is his/her responsibility to disseminate the information to his/her subordinates. This is an important element of a memo because it provides a background about who, what, why, etc. Heading: The heading of a memo should provide pertinent information as to what the memo is for. Here are the essential elements a memo should include are listed below:ġ. A memo’s main purpose is to provide pertinent information about a topic in order to inform, educate or direct. It helps all employees stay on the loop on how things are going concerning certain projects, activities, events, action, observance, etc. supervisor to subordinates.Ī memo is an important document that helps maintain unity and harmony within a company or organization through clear and effective information dissemination. It comes from one person to an audience i.e. A memo is typically functioned in a one-to-all perspective just like mass communication. Memorandum means reminder and in the same sense, it functions to remind and inform those involved of decisions that concern them. With that in mind, a memo or memorandum is used within a company or organization to communicate policies, procedures, or related official business.

Memo template on ms word